Schools and Libraries

Step 1: Entity Numbers

USAC assigns a unique identifying number to each eligible entity that participates in the Schools and Libraries Program. An entity can be an individual school, a library outlet/branch, a bookmobile, a school district, or a library system, or it can be an administrative office or other Non-Instructional Facility. This number assigned by USAC is called an entity number.

If an entity pays the service provider for products and/or services delivered to eligible schools, libraries, and other eligible that entity is called a billed entity. USAC assigns this entity a Billed Entity Number or BEN. There is no visible difference between a number assigned as a BEN and a number assigned as an entity number. (An eligible entity that pays the bills and requests discounts does not need two numbers.) A billed entity is not required to be – but may be – an eligible entity. An ineligible entity, such as city or local government, may be assigned a BEN if it pays the bills to service providers for eligible services on behalf of eligible entities.

  • The Form 470 applicant is not required to be the billed entity that will appear on the Form 471. However, all BENs that may be paying the service provider bills must be reported on the Form 470, Block 4, Item 17. If a billed entity is not eligible to receive discounted services it should also be listed in Form 470, Block 4, Item 18, if it is part of the project to be bid.
  • The Form 471 requires the billed entity be listed in Block 1. If the billed entity is eligible and is requesting discounted services, it must also be listed in the Form 471, Block 4 worksheet. The Block 1 applicant of all other applicant forms must be the billed entity. Although you may have listed multiple BENs in Block 4 of your Form 470, each BEN must file its own Form 471.

USAC does validate the information provided when an entity number is created and that validation includes assignment of Block 1 authorization or billed entity status.

To review the information for an entity in USAC's database, go to the Entity Number Search tool and search for an entity using the criteria listed. If you find your entity, verify that the information listed is correct. If changes are necessary or if no entity number is found, contact our Client Service Bureau as shown below.

Information required to update an entity number

  • Entity number for the entity being updated

Information required to create an entity number

  • Entity's legal name
    • This field is limited to 64 characters – be prepared to provide abbreviations if needed.
  • Street/physical address
    • The physical address cannot be a PO Box.
    • The field is limited to 49 characters.
    • Although a physical address is not required to create a new entity number, it will be required prior to invoice payment.
  • Mailing address or PO Box, if different than physical address
  • Telephone number
  • Fax number
  • If the entity provides non-traditional elementary or secondary education, indicate the appropriate category:
    • Head Start
    • Pre-kindergarten (Pre-K)
    • Juvenile justice
    • Adult education
    • Non-instructional facility
  • Sector
    • Public
    • Private
    • Religious
  • County name
  • E-mail address
    • This is the address for the entity itself, not for any specific person. For example, e-rate@k12.dc.edu, administration@charter.org, etc.
  • For schools, the district entity number to link the school to the district

How to create or update an Entity Number

In general, CSB can process requests for up to three new entity numbers – new or existing – over the phone at 1-888-203-8100. If you need more than three new entity numbers, we encourage you to send your request using Submit a Question (choose "Entity Number" from the Topics menu and then choose "I need an entity number for a new entity") or by fax to 1-888-276-8736. Be sure to provide the information outlined above for each entity.


Last modified on 11/25/2009