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Step 6 Invoicing

Updated August 2015


After USAC has processed your FCC Form 486, you or your service provider can begin the process of invoicing USAC for the discount share of the approved eligible services. There are two methods that can be used to invoice USAC. Once USAC processes an invoice for a funding request, the method of invoicing used for that particular funding request cannot change for the remainder of the invoicing process.

Invoice Method #1

Applicants file FCC Form 472, the Billed Entity Applicant Reimbursement (BEAR) Form, if they have paid the service provider in full for the services and want to be reimbursed for the discount amount.

Invoicing through June 30, 2016

The service provider must approve the invoice (FCC Form 472) before it is submitted to USAC. USAC will review the invoice and process a payment to the service provider if payment is approved. The service provider then passes the reimbursement on to the applicant.

Invoicing after July 1, 2016

USAC will review the invoice and process a payment to the applicant if payment is approved. On July 1, 2016 applicants will be able to receive direct BEAR payments via electronic transfer. Billed entities will receive payment directly to their bank account. In order to receive direct BEAR payments, the applicant must have completed an FCC Form 498 to obtain an applicant 498 ID.

Invoice Method #2

Service providers file FCC Form 474, the Service Provider Invoice (SPI) Form, if they have provided discounted bills to their customer and want to be reimbursed for the discount amount.

USAC will review the invoice and process a payment to the service provider if payment is approved. Note that applicants are required to pay the non-discount portion of the cost of the services.

BEAR Filing Requirements

You can file a BEAR Form after all of the following have occurred:

  • You have received a Funding Commitment Decision Letter (FCDL);
  • You have filed and USAC has processed an FCC Form 486;
  • Your service provider has filed an FCC Form 473, Service Provider Annual Certification (SPAC) Form;
  • You have paid for the service in full; and
  • The services must have been delivered (an exception can be made for progress payments specified in a contract).

Filing Deadline

You must file and, through June 30, 2016, your service provider must approve BEAR Forms no later than 120 days after the last day to receive service or 120 days after the FCC Form 486 Notification Letter date, whichever is later. If you miss this deadline you can request an invoice deadline extension. Your request must be submitted on or before the invoice deadline to be considered timely filed.

USAC Communications

After processing your BEAR Form, USAC issues a BEAR Notification Letter with information about the processing of your form. If you need more information about a reduction or denial of payment, you should refer to the invoice error code(s) featured on your letter.

After the end of each calendar quarter, USAC issues a Quarterly Disbursement Report that details all invoicing activity, BEAR Forms and SPI Forms, processed during that quarter for all funding years. This report allows you to track all of the invoicing activity related to your Billed Entity Number (BEN). If you would like to be notified each time your service provider submits a SPI Form, you can initiate an invoice check.

Next Step

For many applicants, invoicing is the last step in the process. However, if you have changes, corrections, or other activities outside of the regular application process, you should review the information in Before You're Done.